Keeping track of parent contact

parent contact is incredibly important

Keeping track of parent contact is incredibly important, especially for a new teacher. Some schools will even ask for parent contact lists at the end of the school year. Granted, most administrators won’t even look at them unless there is a problem, but you’d better have it!

The first thing to consider are the ways in which you contact parents. Do you email, call, conference, snail mail, etc? All of these forms of contact need to be documented together.

Some schools may provide a parent contact log. If your school does not provide a special format, keep track on your own by creating a document for that purpose.

Each time you contact a parent, go into the document and chronicle the date, who you attempted to contact, why you attempted to contact them, and if contact was made.

Even if you call a house ten times in ten days and no one ever answers, still log those attempted contacts. If you send a letter home in the mail, log that. If you meet with a parent on parent-teacher conference day, log that. If you send out a group email to all parents, log that. Essentially, you are covering your butt here. If a parent gets upset about a student’s grade and calls the administration saying they had no idea that little Johnny was doing so poorly in your class you’ll be able to show how and when you attempted to contact that parent to discuss the issue.

If you cannot do so, you’ll be the one being grounded instead of the student.

Example Parent Contact log (names have been changed to protect the innocent/guilty):

parent contact log sample

While we’re on the subject of parents, check out my posts on how to handle helicopter/snowplow parents and absentee parents. Also check out this post which has a script to use when calling parents. If you have trouble reaching a parent this resource will be helpful to you.

Don’t forget to tweet, pin, post, and otherwise share this message with other future/new teachers who might find it helpful AND don’t forget to subscribe for more tips and tricks.

A Teacher's Guide

I am a National Board Certified educator currently teaching in Virginia. I have taught the following: English 9, 10, 11, and 12 (on academic, collaborative, and honors levels); Dual Enrollment English; Mass Communications, Yearbook, Newspaper, and Communications Technology. I have experience in five different school systems, four in Virginia and one in Maryland. I served as my school’s 2019 Teacher of the Year and was a top five finalist for the Teacher of the Year for Virginia Beach City Public Schools. I am passionate about recruiting and retaining quality educators in our public schools. Let me help you find your path to changing lives through teaching!

You may also like...

9 Responses

  1. August 2, 2019

    […] Keeping track of parent contact […]

  2. August 29, 2019

    […] Keeping track of parent contact […]

  3. September 26, 2019

    […] Keeping track of parent contact […]

  4. March 30, 2020

    […] Keeping track of parent contact […]

  5. April 27, 2020

    […] Keeping track of parent contact […]

  6. May 20, 2020

    […] Keeping track of parent contact […]

  7. October 6, 2020

    […] Keeping track of parent contact […]

  8. October 30, 2020

    […] Keeping track of parent contact […]

  9. December 7, 2020

    […] Keeping track of parent contact […]

Leave a Reply

%d bloggers like this: